Bylaws

Ward Parkway Homes Association Bylaws

These rules revised on March 6, 2018

Article I – Name

  1. The name of this organization shall be Ward Parkway Homes Association, Inc., hereafter referred to as the Association.

Article II – Principal Office

  1. The principal office of the Association shall be the Post Office Box set up for the organization, or an address designated by the board.

Article III – Membership

  1. The membership of the Association shall be limited to owners/renters residing in the area encompassing the South side of Gregory Blvd., the East Side of State Line, the North Side of Seventy Fifth Street, and the East Side of Washington Street, or areas that may be extended by the board and approved by members.
  2. Residents within the area designated in 3.01 above and payment of the Annual Dues shall be the requirements for membership.
  3. The Association’s annual dues may be paid by the owner of the residence or by the occupant if the occupant is not the property owner.  The dues paying party shall hold the membership.
  4. Dues may be set and approved by the membership at a meeting prior to the start of next fiscal year, which begins on October 1.
  5. The Board of Directors may decrease dues below the maximum set by the membership or establish discounts for such things, as Senior Membership, etc.
  6. Membership in the Association shall be nontransferable, except on transfer of legal title to the lot, and then only when such transfer is made on the books of the Association with consent by resolution of the Board of Directors.
  7. Membership voting rights are limited to one vote per residence.

Article IV – Purposes

  1. The purpose of the Association is for the good and betterment of the neighborhood.
  2. The Association expects its residents to keep their property within the bounds of the Codes and Ordinances of the City of Kansas City, Missouri.
  3. The Association provides a mechanism for the membership to meet its neighbors through various social activities sponsored by the Association.
  4. The Association works to improve the Safety and Security of the neighborhood by contracting with outside sources for such services as Security Patrol, etc. as may be authorized by the Board.

Article V – Meetings

  1. The Annual Meeting of the members of the Association for the election of Directors and for the transaction of such other business as may come before the meeting shall be held in Kansas City, Missouri or at such other place as may be designated by the Board of Directors.  The meeting shall be called by notice in writing mailed at least ten days prior to the date of the meeting to each member at the last known place of residence or business.  If a change of address has been given to the Secretary of the Association, in which case such notice, shall be sent to the address so given.  Notice given by email, newsletter, Nextdoor.com, Facebook , or by posting the Notice on the Association website shall also constitute due notification.
  2. Special meetings of the members shall be called in the manner after a five-day notice.
  3. Meetings of the Board of Directors shall be held monthly.
  4. A simple majority of the Board of Directors shall constitute a quorum to transact business and any matters coming before the monthly meeting.
  5. The President or any two of the Directors may call a special meeting of the Directors at any time and notice shall be given of such called meeting by depositing in the United States Post Office a written or printed notice thereof, with postage thereon prepaid addressed to each Director at the last address left with the Secretary, by phone, email or in writing, at least two days before the time of the meeting or by serving personally such notice on each Director one day before such meeting.
  6. The monthly meeting of the Board of Directors shall be held at a published date and time each month except the month of December, and possibly other months depending on the amount of business to be conducted.
  7. The Annual Meeting of the Association shall be held during the month of October.
  8. The meeting places of the Board of Directors and the Annual Meeting shall be decided by the Board of Directors.

Article VI – Directors

  1. The Directors shall conduct, manage and control the affairs and business of the Association and shall make all necessary rules and regulations, not inconsistent with the laws of the State of Missouri, or those for guidance of officers and management of the affairs of the Association.  The Board of Directors shall consist of no more than eight (8) Directors, who shall be members of the Association, with a simple majority constituting a quorum for the transaction of business.
  2. The Directors shall cause to be kept a reasonably complete record of all their minutes and acts, and of the proceedings. The Directors shall cause to be kept a statement of all monies collected and disbursed, and the general condition of the Association’s financial affairs.
  3. The Directors may appoint and remove at will, all agents, servants and employees of the Association. and prescribe their duties and set any approved compensation.
  4. The Directors shall be at-large representatives.  Diligent effort will be made by the Officers of the Association to recruit Directors living in all geographic areas of the Association’s boundaries.
  5. The term of Officers of the Association shall coincide with the fiscal year of the Association, October 1 through September 30.
  6. All Directors shall be bona fide residents of the Association’s boundaries and be members in good standing.
  7. A slate of Directors for the fiscal year will be presented for vote of the membership at the Annual Meeting.
  8. A prospective Director must attend at least three (3) consecutive  monthly meetings of the board and agree to take a leadership role in at least one Association event.
  9. Vacancies on the Board of Directors shall be temporarily appointed by the elected officers for the remainder of the fiscal year. after which they will stand for election at the Annual Meeting.
  10. The Directors shall have and exercise such other powers and duties as set forth in these Bylaws and, together as described herein, are authorized to engage in such other activities as is in the best interest of the Association.
  11. The Directors’ responsibilities shall be to:
    • Bring positive ideas, dedication and enthusiasm to the Board.
    • Regularly attend Board meetings.
    • Support Board Committees through leadership and participation.
    • Support and attend special events sponsored by the Association.
    • Involve their neighbors in Association activities.
    • Build on the strengths and ideas of other Board members.
    • Recruit new Association members.
    • Contribute time, articles and information to the publications of the Association.
    • Be an ambassador for our neighborhood to all of Kansas City.
    • Assist in Association’s wide canvassing or distribution of materials.
    •  View their tenure on the Board as an opportunity to improve the quality of life for the members of the Association.
  12. If any Board member or officer misses three (3) consecutive meetings, without excuse sent to the President before those meetings, the Board may consider removing that Board member or officer from office.

Article VII – Officers

  1. The officers of the Association shall be President, Vice President, Secretary and Treasurer.  Officers shall be elected by the Board of Directors and will serve for a term of one year.  All officers must be members of the Association in good standing.
  2. The President shall preside over all membership meetings and all Board of  Directors meetings and perform such other duties as are usually performed by the President or as may be conferred by the Board of Directors.  The President’s authority shall at all times be subject to the control and direction of the Board of Directors.
  3. The Vice President shall have all of the powers and perform all of the duties in the absence of the President.
  4. The Secretary shall keep a record of the proceedings of the Board of Directors Monthly, Annual and any Special meetings.  It shall also be the duty of the Secretary (with the help of the Membership Committee) to send out dues notices to the membership. The Secretary shall send out all notices of the Board of Directors’ Annual and Special meetings.
  5. The Treasurer shall be responsible for the financial matters of the Association, including the keeping of records and the receipt and distribution of funds. All monies will be deposited in such financial institutions as approved by the Board of Directors.
  6. Books of the Association shall be audited at the beginning of the fiscal year by two members of the Board of Directors, either the incoming or outgoing Board President and one other Board member plus the Treasurer shall be present.
  7. Any expenditure that is not a current budget item or exceeds an existing budget item must be submitted in writing or in person and be approved by the Board of Directors.
  8. All correspondence addressed to the Association should be brought to the attention of the President via a courtesy copy.

Article VIII – Committees

  1. The permanent committees of the Association shall be:
    • Events — coordinates the social activities of the Association.
    • Communications —publicizes the activities and events of the Association.
    • Beautification — Is concerned with the appearance of the neighborhood through island landscaping and maintenance at 75th Street and Belleview Avenue/Madison Avenue and 72nd Terrace at Terrace Street.
    • Historian — researches the history of the neighborhood and publishes articles, photos, etc.
    • Membership — responsible for sending out dues notices and working to increase participation in the Association.
    • Ambassadors — Recruits and maintains relationships with the block ambassadors who in turn maintain our relationship with membership by personal contact with new and existing members.
  2. Other ad hoc or permanent committees may be appointed by the President with consent of the Board.
  3. Committee members need not be a member of the Board of Directors, but must be a member of the Association in good standing.

Article IX – Voting

  1. In the absence of a quorum, if time is critical and little discussion or less than $1,000 is required, votes may be taken via email from directors.
  2. If decisions are required between monthly meetings, board business may be conducted via email.
  3. At any Annual Meeting of the Association, any matters coming before the meeting shall be decided by a simple majority of those present. No proxy or absentee ballot will be allowed. All votes of the Association must be made in person.
  4.  The latest version of Roberts Rules of Order shall govern the deliberations of the Association.
  5. Except as otherwise described herein, at any monthly meeting of the Association, any matters coming before the meeting shall be decided by a simple majority of the Board Members present.

Article X – Bylaws, Amendments and Addendums

  1. A copy of these Bylaws shall be available to each Director of the Association.
  2. A copy of these Bylaws shall be available to each Association member via website.
  3. These Bylaws may be amended at any meeting of the Association by a simple majority of the members present.
  4. The Association may be dissolved only with authorization by its Board given at a special meeting called for that purpose and with an approval of a two-thirds of the Board. Upon dissolution or other termination of the Association, all remaining assets of the Association, after payment in full of all of its debts, obligations, and final expenses, shall be donated to such tax-exempt organization or organizations, as shall be selected by a majority of the Board. If no such distribution is agreeable to the Board the remaining assets shall be donated to Harvesters – The Community Food Network.